Rules and Bylaws
Revised January 2008
Organization:
There shall be seven (7) club officers: President, Vice President/Secretary, Treasurer, Tournament Director, Public Relations Director, Web Master and Youth Coordinator. All of these positions shall be elected offices.
Terms and Methods in Selection of Officers:
A. Election of officers will be in October of each year. The elected officers' appointment will start at the beginning of the November meeting and run until the start of the following November's meeting.
B. The election shall be called by the officers of the preceding year. Nominations shall be held at the September meeting.
C. Any member may either be nominated by another member or submit their own name to run for office.
D. A member need not be present to be nominated for any office. Nominees not present will be notified within five (5) days after the meeting by the club vice president/secretary.
E. A nominee who is unable to attend the October election of officers must inform the present President of his/her acceptance at least 24 hours prior to the meeting or the name of that nominee will be removed from the ballot prior to the election.
F. Each elected officer will serve a term of one (1) year.
G. Each officer will be eligible for re-election.
H. An officer may hold only one elected office at one time. However, an officer may be appointed to a vacant office by the President. Such appointment shall not exceed 60 days by which time a special election must be held. If the vacant office can not be filled by special election, the present administration will be responsible for the duties of that office.
I. An officer may be removed from office if he/she is not properly fulfilling his/her duties. He/she must be given one month’s notice prior to possible removal from that office. The officer will be given an opportunity to defend his/her position. A vote may then be then be taken requiring 2/3 majority of the members present for a final decision. Any paid member may make a motion for an officer’s removal.
J. For election of officers only, voting will be conducted by members present at the election meeting (October), or by submitting a written, signed proxy ballot. Proxy ballots must be in the possession of the President, or his/her designee, prior to the start of the election balloting. The President, or his/her designee, will be responsible for opening and totaling the proxy votes.
Board of Directors:
The Board of Directors shall be made up of the elected officers of the club. The duties of the Board of Directors will include (but is not limited to) the formulation and implementation of club policy and procedures.
Duties of Officers:
President:
1. Presides at all regular club meetings.
2. Signs all outgoing checks within the club.
3. Establishes committees and appoints committee members, if seats are not filled on a voluntary basis.
4. Coordinates all club activities.
5. Will be a standing member of any “show” committee.
6. Will make arrangements for all presentations and speakers for any club meeting.
7. Will make arrangements for any “special events”.
Vice-President/Secretary:
1. Presides at club meetings in the absence of the President.
2. Is a standing member of all club committees. The Vice President/Secretary will only vote on committee business in order to break a dead-lock.
3. Will assume the duties of any other officers not present at any meeting.
4. Keeps the minutes of all meetings and reads the minutes of the previous meeting, at the current meeting.
5. Will notify all club members of the annual election meeting in writing, at least 30 days prior to the election.
6. Will notify all club members of each upcoming meeting, in writing each month along with the Monthly News Letter.
7. Will keep all media informed of the club activities each month, via Monthly News Letter and/or phone calls.
Treasurer:
1. Keeps all financial records.
2. Pays all club bills.
3. Reads financial reports at all club meetings. In the event that the Treasurer can not attend a monthly meeting, he/she will forward the financial statement to another officer, who will read it to the membership.
4. Maintains any required checking or savings accounts.
5. Keeps club roster for B.A.S.S. purpose.
Tournament Director:
1. Enforces all tournament rules.
2. Delegates all tournament prizes.
3. Appoints a tournament committee consisting of 4 boaters and 4 non-boaters. The tournament committee will be responsible to the tournament director to pick tournament sites, schedule dates for all tournaments and assist at weigh-ins.
4. The tournament director and/or his/her designee will be responsible for any special rules or rule changes for tournaments.
5. Is responsible for all tournament arrangements and necessary tournament equipment such as scales, official measuring board, etc…
6. Will inform the membership of tournament results and standings at club meetings.
7. Will ensure the club's membership has selected tournament waters at or before the November meeting
8. Will schedule a separate meeting of the tournament committee prior to the start of the December meeting to layout plans for the upcoming tournament season schedule (*this is the reason for the officer turn-over starting in November).
Tournament Schedule
At each December Salt City Bassmasters Club Meeting, the Tournament
Director will ask for attending
members to vote on which current Tournament Trails Salt City Bassmasters will
schedule around for the upcoming
season, these will be in a specific order
taking into consideration all Salt City Bassmaster Jr. events for said season.
Webmaster:
1. Keep club web site is kept current, that all links and references are current, load appropriate stories, photos and news items.
2. Ensure club web site hosting fees are kept current, coordinate with club treasurer for payment.
3. Monitor members that are accessing the club's message board, adding and removing access as necessary.
Public Relations Director:
1. Promote club through news media and to possible sponsors, ensure club banner is up and present at club functions.
2. Gather information about club events: tournaments, casting kids, etc... and submit to appropriate news media sources and to club
Web Master for posting on club website.
3. Take pictures or coordinate the taking of pictures of club events and forward to web master for posting.
Membership:
A.
Membership is open to all residents of
B. Each member will pay yearly dues in the amount of $65.00. This includes the “current” rate we pay dues to NYSBCF, National BASS Federation and SCBM’s. These figures are subject to change. Currently (2006) these rates are as follows: NYSBCF - $20.00, National BASS Federation - $20.00, SCBM - $25.00. A $5.00 discount will be given to any member who pays their membership dues before December 31st . SCBM Membership dues for all “new” members will be $20.00 regardless of when they join the Club.
C. Each paid member has a vote in all club matters.
D. A member must be present to vote on club matters, except for the officer elections which can be done by written proxy.
E.
In order to become a member of the club, you
must be at least sixteen years of age.
In addition, effective
1.
The Salt City
Bassmasters membership should not exceed 80 members.
2.
The percent of
non-boaters in the membership cannot exceed 40% including the prospective
member. (Based on section 1 the club can have a maximum of 32 non-boaters
and 48 boaters).
3.
A boater is
someone who owns a boat that is tournament ready for the current season as defined
by the club’s tournament rules, (Read
tournament rules for further clarification on “tournament ready”), AND will use their boat if requested by
the tournament director.
4.
The club Secretary
will keep a list of qualified boaters and non-boaters in the Membership
Roster.
5.
In the event that
either section 1 or 2 prevents individuals from joining the club, the
prospective members will go on a Waiting List (maintained by the club
secretary) that will be kept in order of their application date.
a. The Executive Board (Club Officers), shall have the power to override the "wait list" to admit a new member if they see fit to do so, staying within the 80 member limit.
6.
Any member that
has paid their year 2003 Salt City membership dues (which must include State
Dues, National Dues, and BASS membership) before June 5th, 2003 can not be excluded on the basis of section
1 or 2; however, this exemption is contingent upon that member continually
paying their upcoming yearly dues on or before the club’s January meeting, ie. Year 2004 club dues must be paid on or before
7.
Allow up to a
maximum of 3 previous year, Salt City Junior Bassmaster members, whose sixteenth birthday will be on or
before the club’s first official bass points event, the opportunity to join the
Salt City Bassmasters regardless of membership cap;
boater/non-boater ratio or the wait list requirements. It will be up to the
Salt City Junior Bassmaster Club to determine the
most eligible qualifiers should there be more than 3 Junior
members that meet this requirement.
F.
Any member can be
expelled from the club for poor sportsmanship or actions deemed detrimental to
the club.
G.
Before any member
can be expelled from the club, they will have the opportunity to defend
themselves to the membership.
H.
Actual expulsion
will be decided by a 2/3 vote of the members present at the meeting in which said
charges are presented.
I.
The club may
establish a limit on the number of members.
J.
Any member who joins after
K. Anyone (new member) joining SCBM, 2008 and there after, must agree to fish at least 4 of the 6 Points Tournaments the first year of Club membership, agreeing to but not doing so will result in forfeiting SCBM membership, upcoming Jr's will be exempt from this rule.
Qualifying:
1. Top 12 boaters and non-boaters from that year’s final point standings.
2. Non-boater is defined as an angler that did not bring a boat to any of the individual bass points tournaments. All others defined as boaters.
3. All contestants must have participated in the minimum number of club tournaments to qualify for Angler of the Year points, i.e. : Salt City fishes 6 points tournaments but allows 2 drops, so minimum number of tournaments is 4.
4. If there are less than 12 qualified non-boaters, than the appropriate number of boaters will be selected to round out the field. Starting with boater #13 and continuing on i.e.: If the club only has 10 non-boaters, than boater number 13 & 14 will be used to round out the field of non-boaters. Any boater used in this fashion will be deemed a non-boater.
5. In the event that there are less than 12 qualified boaters, the tournament field will be reduced to match the number of qualified boaters x 2. For example, if only 8 boaters have fished in the minimum number of tournaments. The tournament field will be compromised of 16 angler 8 boaters and 8 non-boaters).
6. Qualified boaters must fish as a boater during the tournament, else become
first alternate non-boater (see rule 4)
Tournament:
1.
2. There will two categories of award. Boaters will fish against other boaters.
Non-boaters will fish against other non-boaters. The top 3 in each category will
be awarded prize money. Additionally, lunker will be awarded in each category.
3. Minimum award money (based on entry fees alone) for each category:
1st - $120.00
2nd - $72.00
3rd - $48.00
Lunker - $60.00
***** As club funds permit, club should donate a portion of club funds to
tournament. This amount is to be determined by club officers, and should be
distributed equally among all prize categories (except lunker). For example, if
a sponsor wants to have the tournament named after them, we could use the club
classic for that purpose. *****
4. Additionally, Classic boater and non-boater first place finishers will
receive plaques (same as points tournament winners). Classic boater and
non-boater lunkers will receive plaques (same as CTE qualifiers).
5. Tournament should be held second weekend following October meeting (typically
second Sunday of October).
6. Pairings will be first place boater with twelfth place non-boater, 2nd place
boater with eleventh place non-boater. , etc….
7. After initial pairings tournament director will determine any changes due to
cancellations or other unforeseeable events.
8. All Salt City Bass master’s tournament rules are in effect. For example, late penalties, short fish, dead fish, etc.
Tournament Waters:
1. The Classic location will be determined after the Salt City Points Tournament Waters have been selected, and scheduled. The Classic water will be chosen randomly from the remaining waters that finished in the Top 10 when the club voted for preference of waters. If there is a tie for 10th place, the club will select from the remaining waters including the tie. No Later than the March meeting, The Tournament Director will instruct a member of the club to randomly draw the Classic location out of a hat. The Classic location will not be looked at and will be placed in a sealed envelope marked “20XX SCBM Classic Location”. An alternate water will be drawn and placed in an envelope marked “20XX SCBM Classic Backup”. The waters not picked will be destroyed so that no one can know what waters are in the envelopes.
2. The Classic water will be announced at the October meeting and deemed “off limits” from that point until the Classic Tournament morning.
Year End Awards:
The below awards will be handed out following the final year end points tournament, at a point in time the club’s treasury can afford to purchase them all (to be determined by the club’s officers):
Angler of the Year: Goes to the angler who has accumulated the most points throughout a season(excluding the dropped tournaments).
Non-Boater of the Year: Goes to the angler who has accumulated the most points throughout a season (excluding the dropped tournaments). This angler must have fished all tournaments (including drops) as a non-boater (unless directed to use boat by a tournament director).
Rookie of the Year: Goes to a new member (excludes previous members) who accumulated more points than all other new members throughout a tournament season (excluding dropped tournaments).
Lunker of the Year: Goes to the angler who catches the biggest single bass, by weight during the tournament season.
Individual Tournament Winners: These awards go to the anglers that won an individual bass points tournament during the tournament season. Excludes any special tournaments, ie. Walleye, Go AnyWhere, etc...
Two Day Overall: Goes to the angler that is the overall winner of the Two Day Event.
Most Improved Angler: Goes to the angler that made the biggest increase in overall club ranking from previous season (new members are excluded), provided individual fished at least four tournaments the season before.
Sportsman of the Year : Nominations for this award must be presented in writing to the club officers at or before the club's December meeting. At that time the officers will review the nominations and determine the recipient. The person who nominates the winning member will receive a $25 gift certificate to Bass Pro Shops, and the award winner will receive a plaque.
Club Classic Champion: Boater Division : Goes to the boater who has the most weight out of all boaters (Large Plaque)
Club Classic Lunker: Boater Division : Goes to the boater with largest single bass out of all boaters (Small Plaque)
Club Classic Champion: Non-Boater Division : Goes to the non-boater who has the most weight out of all non-boaters (Large Plaque)
Club Classic Lunker: Non-Boater Division : Goes to the non-boater with largest single bass out of all non-boaters (Small Plaque)
*** In the case of a tie for a particular award, the angler that caught the most fish during the season (drop tournaments not included) will get the award, if both caught the same number, then the angler who caught the most weight will receive the award. If a tie still exists, it will be recorded as a tie, with both anglers receiving awards.
Club Team Championship (for NYS BASS Chapter Federation):
1. The club will (when funding is available as determined by the club officers) pay each Salt City Team member that fishes the NYSBCF Club Team Championship $300 to help defray costs associated with fishing that event. In addition the two alternates who fish the two practice days, will each be given $150. Note: Since the purpose of awarding the money is to help create a successful team practice, it is expected that the alternates and team members will fish the practice period, failure to fish both practice days can result in a reduced dollar amount being awarded to those members.
2. The club will also pay (when funding is available) for the CTC entry fee and BBQ for the alternates. Any additional expenses for the CTC (ie. gas, lodging, food, shirts, embroidary, patches, etc...) will be the responsibility of each team member.
3. Any NYSBCF CTC team prize money that is won will be split 50/50 between the Club and the original 6 CTC members. Any further division of money between the original 6 CTC members and the two alternates will be left up to those two groups. Any individual prize money (overall individual finish or lunker) does not need to be divided between the club or team members.